Administrative Secretary

RESPONSIBILITIES: General office activities •Responding to telephone and general email enquiries •Keeping diaries and arranging appointments •Creating and maintaining PETROMARK’S filing systems •Maintaining and updating the office data base •Updating the office list (e.g. contact list, etc.) and provide both clerical and administrative assistance to professionals. •Receiving visitors at the office and orient them to the appropriate person. •Letter writing and typing drafts and various documents (such as memos, notes, and minutes of meetingetc.) •Organizing indoor and external events, orders and maintains stationeries/ office supplies •Any other duties as may be directed by the management MINIMUM REQUIREMENTS: This is a training/intern post, therefore initial training about company policies, procedures and systems will be offered. We are interested on trainable individuals who are motivated to learn before they take long-term position. The following minimum qualifications are desired for the post applicants: •Certificate or diploma in secretarial/office administration/ record and information management •Good command of English (both oral and written). •Good computer literacy and administrative skills. •Ability to perform multi-task •Team working and ability to work under minimum supervision. Good organizational and communication skills •High level of integrity and ethics •Good sense of responsibility •Efficient negotiation skills •Training in financial or business management essentially marketing is an added advantage •Willingness to travel outside Dar es Salaam or participate in field activities when need arise. Participation into field work will be remunerated according to PETROMARK’S policy. APPLICATION INSTRUCTIONS: Interested and qualified persons with the required background are invited to submit their application to the below address by email to barakabiz@hotmail.com before 30thNovember, 2015. Include the following in your application package 1. Cover letter to indicate your motivation to the work and your expected salary 2. Detailed curriculum vitae and contact details of two referees. CV should contain your recent photo (colored passport size) 3. Scanned copies of academic certificates, transcripts and other testimonials 4. Scanned copy of birth certificate

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