Finance Officer

1. Background The East, Central and Southern Africa Health Community (ECSA-HC) is a regional organization set up in 1974 to foster cooperation that will lead to the strengthening of health care programs in the region and promote attainment of the highest possible standards of health among member countries. The Member States of the ECSA Health Community are Kenya, Lesotho, Malawi, Mauritius, Swaziland, Tanzania, Uganda, Zambia and Zimbabwe. 2. The Post The ECSA-HC is inviting applications from suitably qualified individuals for the post of Finance Officer for the SATBHSS project. The Finance Officer will be based at the ECSA-HC Headquarters in Arusha Tanzania. The Finance Officer will support implementation of the SATBHSS project. He/She will also be responsible for ensuring that proper accounting records are maintained and reports are generated in an accurate and timely manner and in accordance with the project requirements 2.1 Primary Duties and Responsibilities The Finance Officer will account for the project funds and work under the Director of Finance at the ECSA-HC Secretariat to prepare all project reports including financial statements. 3. Specific Responsibilities i. Facilitating the financial processes at the ECSA-HC to ensure proper use of the project funds; ii. Ensure that all procurement processes are adhered to and keep track of the project fixed assets and record depreciation thereof. iii. Maintain a schedule of Project activities to be conducted according to the approved work plan; iv. Compilation of project financial reports according to the requirement of the World Bank and the participating countries. v. Ensure the timely submission of financial reports to the World Bank and the participating countries as stipulated in the Financing Agreement vi. Participate in the planning and budgeting processes and prepare budgets for all activities in consultation with the project coordinator vii. Prepare management reports including variance reports for budget versus expenditures viii. Ensure that all internal controls are observed to ensure compliance to regulations governing the use of the project funds ix. Ensure that all internal and external financial administrative reporting requirements are met in accordance with ECSA-HC and funders’ requirements x. Prepare monthly project recurring journal entries and maintain journal for all bank accounts related to the project and prepare monthly bank reconciliation reports xi. Process payments for project activities xii. Assist with month-end closing of the project accounts xiii. Work with the ECSA-HC Director of Finance to ensure that all policies and procedures relating to audits for the project are respected and audits are carried out in a timely manner. xiv. Work with the ECSA-HC to formulate and implement new policies where possible and communicate appropriate policies to other implementing partners in the project. xv. Provide technical support to strengthen financial management capacity of participating countries based on requests from countries 4. Qualifications and Work Experience Education i. A degree in Finance/Business Administration /Accounting. ii. Professionally Qualified Accountant- CPA/ACCA/CIMA. iii. A Master’s degree in the relevant field will be an added advantage. Work Experience i. She/he should have at least five years of work experience in accounting or financial management or audit background. ii. Experience in managing government or donor funded projects is preferred. iii. Hands on experience in using MS Office (Word, Excel, etc.) and accounting software/packages. iv. The working experience should include work in an international, inter-governmental or governmental organization. Language: Fluency in both spoken and written English. All applications must be addressed to: The Director General East, Central and Southern Africa-Health Community Plot 157 Oloirien, Njiro Road P.O. Box 1009 Arusha, Tanzania E-mail: vacancies@ecsa.or.tz with copies to dg@ecsa.or.tz; doid@ecsa.or.tz; Website: www.ecsahc.org

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