Mail Clerk

BASIC FUNCTION OF POSITION Responsible for daily runs to the airport to pick up and deliver incoming and outgoing mail, process incoming and outgoing mail for delivery, processes calls on the Embassy Switchboard, and performs basic media reproductions jobs. This position is a labor intensive position that requires the ability to lift mailbags up to 70 pounds several times a day. MAJOR DUTIES AND RESPONSIBILITIES: 35% of time Assists in the preparation, documentation and dispatch of all outgoing mail. Incumbent will be required to drive to dispatch and collect mail from airport and Local Post Office. 20% of time Clears incoming air and surface mail through customs, assists in the opening, controlling registered items, distribution of contents and filing all related documents (airway bills, invoices and pouch invoices). Position will be required to carry money to pay customs fees and perform all necessary security checks on mail. 20% of time Operates duplicating machine, routes and distributes the end product. Send/receive facsimiles and logs such event. 20% of time Operates the Nortel Meridian telephone console. Receives and processes incoming calls to the individual or office. Position will place long distant calls and maintain a record of telephone usage. Maintain a current internal telephone list of Chief of Mission staff. 5% of time Other duties assigned by supervisor. QUALIFICATIONS REQUIRED All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item. Education: Completion of Secondary school (form IV) required. Prior Work Experience: One year of mail handling or telephone switch experience required. Language proficiency: Level III English ability (good working knowledge) and level IV (fluent) in Kiswahili is required. Knowledge: A good working knowledge of basic mail handing procedures is required. Good working knowledge of operating various types of photocopying machines is required. Skills and Abilities: Basic Computer Skills. Must be able to obtain driver’s license class “E” within the first 3 months of employment and ability to learn basic telephone and/or switch board is required. SELECTION PROCESS When fully qualified, US Citizen Eligible Family Members (USEFMs) and US Veterans are given preference. Therefore, it is essential that the candidate specifically address the required qualifications above in the application. ADDITIONAL SELECTION CRITERIA Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy. TO APPLY Interested candidates for this position must submit the following for consideration of the application: Universal Application for Employment as a Locally Employed Staff or Family Member (DS-174). A hard copy of the application form (DS-174) is also available at the American Embassy, gate 3; or A combination of both; i.e. Sections 1 -24 of the UAE along with a listing of the applicant’s work experience attached as a separate sheet; or A current resume or curriculum vitae that provides the same information found on the UAE (see section 3A below for more information); plus Candidates who claim US Veterans preference must provide a copy of their Form DD-214 with their application. Candidates who claim conditional US Veterans preference must submit documentation confirming eligibility for a conditional preference in hiring with their application. Any other documentation (e.g., essays, certificates, awards) that addresses the qualification requirements of the position as listed above. 3A. If an applicant is submitting a resume or curriculum vitae, s/he must provide the following information equal to what is found on the UAE. Failure to do so will result in an incomplete application. A. Position Title B. Position Grade C. Vacancy Announcement Number (if known) D. Dates Available for Work E. First, Middle, & Last Names as well as any other names used F. Date and Place of Birth G. Current Address, Day, Evening, and Cell phone numbers H. U.S. Citizenship Status (Yes or No) & status of permanent U.S. Resident (Yes or No; if yes, provide number) I. U.S. Social Security Number and/or Identification Number J. Eligibility to work in the country (Yes or No) K. Special Accommodations the Mission needs to provide L. If applying for position that includes driving a U.S. Government vehicle, Driver’s License Class / Type M. Days available to work N. List any relatives or members of your household that work for the U.S. Government (include their Name, Relationship, & Agency, Position, Location) O. U.S. Eligible Family Member and Veterans Hiring Preference P. Education Q. License, Skills, Training, Membership, & Recognition R. Language Skills S. Work Experience T. References SUBMIT APPLICATION TO American Embassy Human Resources Office P.O. Box 9123 Dar es Salaam POINT OF CONTACT Telephone: (255-22)229 4000, Ext: 4137/4148/4233/4024 Fax: (255-22)229 4726

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