Administration Officer

Duties & Responsibilities: Day to Day Management of Office Administration Oversee all administrative and operational matters in compliance with Country and Global Office policies Maintain third party contracts, agreements, policies, etc. Ensure full functionality of Room to Read office functions at all times (e.g. electricity, utilities, internet, plumbing, internet, security, insurance and office set-up if need be) Organize all program related travel and/or transportation needs Organize all visitor related travel and/or transportation needs Ensure appropriate level of compliance by all staff for adopting and following administrative policies and procedures. Guide and coach the administrative staff (Assistants) in maintaining office equipment’s and management of the records and also all the administrative issues and supports. Participate in any other activities which may be required to be undertaken to fulfill the objectives of the organization Explore opportunities for partnerships and knowledge sharing with NGOs, experts and institutions involved in teacher training and literacy initiatives Procurement Management Prepare annual procurement plan for all procurement related (program and non-program) as per approved budget with consultation with the program team linking with the program implementation calendar, Implement all procurement activities well in advance as per approved budget and annual procurement plan. Oversee the procurement process and ensure that the procurement is completed in time and in a very cost effective manner for goods and services, Implement and follow RtR procurement policy and procurement guidelines/manual and procurement norms for all type of procurement (goods and services) Work with program team in obtaining purchase requisitions with detailed specification in order to start the procurement process well in advance, Work with procurement committee for all purchase above $5000 as per the organization policy, Coordinate and work closely with program team to process procurement in timely manner Do a market survey regularly in order to assess the market trends and to know average costs of material/items needed by RtR, availability of types of goods/materials and services and share the same to the management, Maintain market price/rate of all goods/materials that generally RtR purchases and help the program team to prepare the estimation before the purchase process is started. Required: Bachelor’s degree with minimum of five years’ experience in an administrative position especially in procurement management Experience in successful completion of a wide range of procurement activities especially large procurements that involve public bidding, Strong verbal and written communication skills in English and local language. Preferred: Experience in procurement activities in International Development organizations with public bidding experience Strong planning, supervisory, and management skills Work independently and as part of a team. Strong Negotiation skills. Have strong sense of market situation and trend To be successful as a member of the Room to Read team, you will also: Have passion for our mission and a strong desire to impact a dynamic nonprofit organization Be an innovative and creative thinker that tries new things and inspires others to do so Have a very high level of personal and professional integrity and trustworthiness Have a strong work ethic and require minimal direction Work well independently as well as part of a team Thrive in a fast-paced and fun environment Application Instructions: Associate Director Africa, Room to Read Tanzania, Post Box 105459, Ileje Street, Mikocheni B, Plot No 36, Dar es Salaam, Tanzania. If you do not hear from Room to Read within one month of the closing date, please accept that your application was unsuccessful. Please note that late applications will not be considered and correspondence will be limited to short-listed candidates only. Room to Read is an equal opportunity employer committed to identifying and developing the skills and leadership of people from diverse backgrounds.

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