Finance/Grants and Administration Manager

Purpose of the Job The purpose of this job is to provide efficient and effective financial and grants management, human resource management, physical assets management, procurement management and organizational effectiveness and leadership of the finance, grants and administration unit. The role also includes development partner contract compliance, risk management and tax compliance. Reporting Line: The Finance/Grants and Administration Manager will report to the Executive Director Supervisory Role: He/she will directly supervise the Management Accountant, Financial Accountant, Senior Grants Monitoring Officer and Administrator. Employment category: The successful applicant will be employed on a renewable contract basis, subject to work performance and availability of financial resources. Starting date: 1 February, 2016 Education/professional qualification: Master’s degree in Accounting and Finance or equivalent qualification plus CPA (T) and registration by NBAA as Certified Public Accountant. Risk Management and experience with Tanzania Labour laws will be an added advantage. Detailed specific duties and responsibilities 1. To provide effective and efficient financial management • Direct annual budgeting and planning process for the organisation's annual budget, with the TMF Executive Director. • Initiate and supervise the preparation of financial plans and budgets and their submission to the board. • Oversee monthly and quarterly assessments and forecasts of TMF's financial performance against budget, financial and operational goals. • Oversee short and long-term financial and managerial reporting. • Manage day to day processing of accounts receivable and payable using Pastel systems, and producing reports as requested. • Reconciling monthly activity, generating year-end reports, and fulfilling tax related requirements. • Assisting TMF Executive Director and Board in creation of annual organisational budget and monitoring cash flow. • Managing all procurement of goods and services contracts and reimbursement requests. • Develop long-range forecasts and maintain long-range financial plans. • Prepare annual audit and be a liaison with all outside vendors. 2. To ensure effective and efficient HR management • To plan, supervise and co-ordinate all activities in the Finance, Grants and Administration Department in an effort to reach and maintain maximum levels of employee productivity and creativity throughout the entire workforce. • To review the human resource policies from time to time and ensure they are supportive of the TMF business plan. • To oversee the human resources functions of TMF in terms of recruitment, remuneration, appraisals, promotions, staff welfare and motivation, training needs, terminations, benefits and disciplinary matters and ensure staff rules and regulations manual understood and followed. • To carry out annual appraisal of performance and oversee staff development within the Finance, Grants and Administration department and ensure the contribution towards achieving organisational objectives and goals. • Responsible for management, organisation, control and discipline of TMF employees. • To detect and handle complaints, disputes and grievances of all staff and to report them to the TMF Executive Director. • To foster a conducive working environment through employee relations activities and communication. • To initiate review process of HR and financial policies on a yearly basis. • Maintain smooth running of all TMF information systems. • Develops individual performance objectives, targets and standards in consultation with immediate superior as part of performance agreement. • Conducts open performance review and appraisal of subordinates and gives feedback. Skills, experience and competencies • At least 5 years’ experience in a senior financial management position. • Excellent computer skills and proficiency in excel, word, outlook, and access • Excellent verbal and written communication skills. • Knowledge and experience in organizational effectiveness and operations management best practices. • Demonstrated leadership and vision in managing staff, groups and major projects or initiatives. • Excellent interpersonal skills and a collaborative management style. • Budget development and oversight experience. • A demonstrated commitment to high professional ethical standards and a diverse workplace. • Knowledge of tax and other compliance implications for non-profits. • Strong negotiation skills. Salary range for this position: Sh5, 522, 223/- to Sh6, 626, 668/- monthly with benefits such as office lunch, pension, health and group accident insurance and mobile phone allowance. Mode of application Interested candidates should apply through info@tmf.or.tz. The application must have cover letter explaining your suitability for the position and how your qualifications, education, skills, experience and competence fit the purpose of the job. Updated CV must be attached with contacts of at least three referees. Note Qualified women are strongly encouraged to apply. Only shortlisted applicants will be contacted.

• 12