Finance Officer

Key Responsibilities While adhering to the organisational standards and applying the appropriate procedures and regulations, the Officer is directly responsible for the following: a)Preparation and Recording ofPayments •Ensure that all payment requests have complete and accurate supporting documents attached. •Review received invoices and bills and prepare Payment Vouchers for review by the FAD •Recording of approved Payment Vouchers in QuickBooks including ensuring that all cost items are allocated to the correct grant and budget line. •Prepare cheques and bank transfers based on approved PVs. •Ensure compliance with tax regulations, with holding taxes and /or others , while making payments to suppliersand service providers •Ensure timely transfers of salaries, in close collaboration with the Financial officers dealing with payroll procedures •Verify bank reconciliations at the end of each month to ensure accurate and complete recording of transactions, in close collaboration with the Finance Officers responsible for Bank Reconciliation and bank communication b)Assist in Preparation of Financial Report •Extract financial data from QuickBooks and prepare donor specific financial reports in accordance with the gran specific requirements. •Assist in the preparation of monthly, quarterly and annual financial reports for the grants listed in Annex 1 of this Job Description in accordance with the respective grant agreement. c) Documentation and Filing •Assist to ensure documents are securely filed •Other duties as required.

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