PROJECT ASSISTANT – Prevention and Science

MAJOR DUTIES AND RESPONSIBILITIES Serves as the focal point for administrative and logistical support for the USG ITT. Maintains the agenda for ITT meetings, arranges the venue, takes minutes of meetings, and notifies members of meeting dates. Distributes minutes, reports, and reviews. Drafts routine correspondence, reports and revisions related to ITT meetings, events and activities and coordinates official correspondence related to the ITT. Compiles basic statistics and assists in preparing materials and reports for presentation. Coordinates logistical support for meetings, conferences, and events for the Units programmatic activities, including identifying and visiting potential venues, developing statements of work for event planning and logistical support for conferences and large meetings, reviewing submissions from vendors and drafting justifications for selection based on selection criteria and cost of the proposal. Contacts cooperative agreement recipients and other external collaborating partners to obtain updates and data required for routine and special reports. Assists in compiling data and background information for reports. Maintains spreadsheets or other data files for monitoring and documenting the status of programmatic progress for branch and team activities. Enters data collected from collaborating partners for the Country Operational Plan and for semi-annual and annual reports to OGAC. Manages logistics for 15-20 short-term and long-term temporary duty visitors (TDYs) annually. Coordinates hotel bookings and in-country travel arrangements. Sets up meetings with the MOHSW and other collaborating partners for the TDYs, arranges local transport and provides or arranges for any required administrative support for the TDYs while in Tanzania. Coordinates with financial staff to maintain up-to-date budget status reports for the Branch and Team Unit and assists in tracking and monitoring operating budgets and non-operating budgets for the Unit. Co-ordinates logistic for interview of shortlisted candidates for programs. QUALIFICATIONS REQUIRED All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item. Education: Graduation from an accredited university with a bachelor’s degree in Management or Business Administration is required. Specialized training in IT office software, including word processing and spreadsheets, is required. Prior Work Experience: A minimum of three years’ administrative experience in business or an international organization. Previous experience will include positions requiring the incumbent to handle tasks more difficult and complicated than routine administrative tasks, use analytical skills to evaluate procedures and recommend improvements, and use tact and diplomacy to work effectively with colleagues in the job holder’s work unit and outside clients is required. Language proficiency: Level IV (fluent) in English and Kiswahili (speaking, writing and reading) is required. Knowledge: Job holder must have a detailed and thorough knowledge of administrative principles and procedures and logistical support aspects of the operations of a large program office. Job holder must be familiar with the business environment and government structure and practices of the host country to effectively manage procurement related to special projects and external client communications and contacts. In addition, the job holder must be thoroughly familiar with CDC, PEPFAR and US Government administrative policies and procedures and the structure and functions of CDC Tanzania is required. Skills and Abilities: The position requires sound judgment and strong organizational skills for making independent and sound decisions regarding project planning and management support for Branch and Team activities. The position requires excellent demonstrated interpersonal skills as well as skills in developing and maintaining effective contacts in the Government of Tanzania, the US Government, NGOs and other partners. The incumbent must also have computer skills incorporating word processing and office software skills, including Microsoft Word, Excel, and project planning software is required. TO APPLY Interested candidates for this position must submit the following for consideration of the application: Universal Application for Employment as a Locally Employed Staff or Family Member (DS-174). A hard copy of the application form (DS-174) is also available at the American Embassy, gate 3; or A combination of both; i.e. Sections 1 -24 of the UAE along with a listing of the applicant’s work experience attached as a separate sheet; or A current resume or curriculum vitae that provides the same information found on the UAE (see section 3A below for more information); plus Candidates who claim US Veterans preference must provide a copy of their Form DD-214 with their application. Candidates who claim conditional US Veterans preference must submit documentation confirming eligibility for a conditional preference in hiring with their application. Any other documentation (e.g., essays, certificates, awards) that addresses the qualification requirements of the position as listed above. SUBMIT APPLICATION TO American Embassy Human Resources Office P.O. Box 9123 Dar es Salaam

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