Senior Manager-Supply Chain and Administration

JOB DESCRIPTION Purpose of the position: Reporting to the Finance and Support Services Director the position will have overall responsibility forSupply Chain Management, Fleet Management,and Administration Services at WV Tanzania. The position will work closely with Procurement, Support Services and Finance teams at Head Office and Cluster Levels to ensure that sourcing and procurement of Goods, Works and Services is done in the most cost effective manner. She or He will also be responsible for People Management, Performance monitoring, and efficient Management of support service Operations in line with the organization strategy. Communicate World Vision's Christian ethos and demonstrate a quality of spiritual life that is an example to others. Major Responsibilities: Strategic Procurement Management Conduct source audit exercises through supplier selection, evaluation, and assessment. Oversee the preparation of Consolidated NO Annual Procurement Plan Development of Supply Chain Management Strategy for overall quality improvement Oversee Management of procurement and other logistics to ensure Goods, Works and services are procured timely to facilitate project implementation and at the same time receiving value for money. Provide secretariat support and professional advice to the tender committee by providing all the relevant information. Responsible for ensuring vendors follow all the tendering regulations, procedures and instructions Ensure orders are accurately drawn with the correct specification, quantity, qualities and delivery requirements Review all request and purchase orders for completeness and conformance to user requirements. Promote Standardization and integration of Procurement activities across WV Tanzania. Strategic Sourcing Lead development of Category strategies and approaches. Manage Consistent and effective sourcing strategic sourcing process. Lead Negotiations for large Strategic Contracts. Communicate sourcing approaches to all relevant stakeholders. Oversee annual pre-qualification of suppliers and ensure that the suppliers database is regularly updated. Contracts Negotiation and Management Direct content for key supplier contracts including terms and conditions to mitigate risk for WV Tanzania. Preparation of standard bidding documents, with terms and conditions of the tender. Monitoring performance and delivery of the terms of reference of the contractors and recommendation for contract termination incases of non-compliance to the TOR. Frame contractual agreements for supply of consumables at the same prices for a period of one year. Ensure that negotiations are carried out on contracts and Orders to realize possible savings for the organization. Performance Measurement and Management : Lead Coordination and performance metrics with SMT and developing a framework to capture them eg Monthly POTT analysis, internal procurement and supplier performance and benefits tracking. Manage Relationships with Key Suppliers. Preparation of monthly and annual reports on procurement KPIs Fleet Management : Ensure effective Fleet Management reporting at all levels i.e HO, Cluster and ADPs on a monthly basis and set reporting standards to be followed to promote efficiency. Oversee the servicing of WV Tanzania Vehicles at the outsourced garages all over the country to ensure quality, monitor costs and minimize delays in service lead time. Ensure review and monitoring of monthly vehicle reports from the field. Leadership, Relational Management and Strategic Networks : Provide overall leadership to the supply chain management. Monitoring and managing Supplier Relationships and Performance Providing staff with timely guidance on following the procurement processes, procedures and policies. Coordination of all imports, Clearing and GIK. Manage, motivate, develop and oversee the performance of staff. Qualifications: Education/Knowledge/Technical Skills and Experience The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:Qualification required: Business Degree ( Degree in Procurement and Supply Chain Mgt preferred) Experience: 6-9 yrs/3 yrs in Manager level MBA, MSC ( Supply Chain Mgt ) will be added advantage Professional : Certified Procurement and Supply Chain Profession( CPSCP), CIPS Other Competencies/Attributes: Must be a committed Christian, able to stand above denominational diversities. Attend and participate/lead in daily devotions and weekly Chapel services. Perform other duties as required. - See more at: http://careers.wvi.org/jobs/tanzania/support-services/senior-manager-supply-chain-and-administration/1701#sthash.9rACtO8S.dpuf

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