Administrative Assistant

Will be responsible for provide administrative and logistics support to the Program Director and the training teams, ensuring programmatic arrangements are efficiency executed, budgets are properly managed, and support is provided for day-to-day activities of the project. ESSENTIAL DUTIES AND RESPONSIBILITIES: 1) Project administration and logistical support • Front line administrative tasks, including assistance in the planning of workshops, roundtables, and other training events. • Support staff in assigned project-based work as directed by the Program Director. • Manage Project activity budgets, collate cash expense receipts and prepare vouchers for submission to the Internews Finance department. • Manage office petty cash. • Make travel arrangements for staff, consultants, and trainers. • File and retrieve organizational documents, records and reports. • Maintain the project calendar to coordinate work flow and meetings. • Act as a bank agent for Tanzania office. This includes collecting mail/statements and cheque books, depositing cheques and/or cash, delivering instruction to the bank, and withdrawing cash from the bank. • Assist in Internews procurements ensuring that due diligence is followed Qualifications and Skills 1. A Bachelor’s Degree Business Administration or another relevant field of study preferred 2. Good computer skills 3. At least 2 years work experience in a similar role, preferably in the not-for-profit sector The Administrative Assistant should have excellent English communication, both verbal and written, excellent interpersonal skills, an experience in working effectively in a team environment, good public relations skills, self-motivation, excellent problem solving and decision making skills. Interested and qualified candidates can send their applications to: hr.tanzania@internews.org by Monday 5th October, 2015

• 149