Associate Procurement and Administration Officer

What can you expect in this role? 1. Procurement Coordinate Procurement of office goods and services for the Arusha, Kilimanjaro and Manyara sub offices. To process purchase requests in accordance to the Foundations procurement policy under the guidance of the Procurement Manager. To ensure coordination of invoices management process to Finance department by updating the invoice tracker, maintain and update its dispatch book and maintain the Procurement copies in files sequentially. Ensure that all procurement is done using the agreed terms & conditions and is done in transparency way with high integrity. Ensuring that accurate and detailed specifications are submitted in writing prior to initiation of purchasing and coordinates the efficient pickup and delivery of purchases Maximize the best value for money for Foundation procurement activities and in line with the policies and procedures Establishing and developing professional working relationships with service providers and vendors based on transparency and honesty, evaluation and monitoring of vendor performance. Preparing weekly and monthly procurement reports for management review. 2. Other duties Provide administrative support to other departments in the operations as requested Have in depth capacity to interpret policies, procedures rules and regulations and assist staff with their comprehension of these Review and ensure compliance with all local legal requirements including registration, taxes and local labour laws. Identify potential areas of compliance exposure/vulnerability and assist in the development of corrective action plans for the resolution of problematic issues. To be successful, you will have: Bachelor’s Degree or Advanced Diploma in Procurement and Supply Management or related Field Registration with Procurement and Supplies Professionals and Technicians Board (PSPTB) at minimum graduate level 3+ years of experience as a procurement and admin officer or in a similar position Report and Records Management Skills Integrity Strong communication and negotiation skills Ability to multitask, prioritize, and manage time efficiently Accurate attention to detail Goal-oriented, organized team player Strong Computer Skills Bonus points if you have: Friendly disposition Fluent reading, writing, and speaking in both Kiswahili and English Previous experience in working with international NGOs is an added advantage HOW TO APPLY EGPAF is an equal opportunities employer and the position is open to all. Qualified candidates should submit a CV, cover letter and relevant certificates explaining how the experience detailed in the CV will contribute to the requirements of the position and references to EGPAF. Submissions to be sent to the below Link: Link to job posting: https://phe.tbe.taleo.net/phe02/ats/careers/v2/viewRequisition?org=PEDAIDS&cws=41&rid=2950 Or via www.pedaids.org/careers Closing Date: February 28th 2023 Only shortlisted candidates will be contacted.

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